Routine
Routine is an AI powered productivity app that combines tasks, meetings, projects, and notes, offering AI meeting notes without a meeting bot and integrating with services like Google Calendar and Google Tasks, with pricing that starts on a Free plan and scales to per seat tiers.
Overview
Routine is a productivity suite that combines tasks, calendar, projects, and notes in one app, with an emphasis on helping individuals and teams plan their week and capture work reliably. Its site frames it as an everyday AI powered app, and it highlights AI meeting notes that summarize meetings and turn action items into tasks, while stating it works on all platforms without using a meeting bot. Routine publishes a pricing page with a Free plan and paid tiers.
The pricing page lists Professional at $10 per seat per month and Business at $15 per seat per month, with Enterprise offered by contact. The Business plan highlights Unlimited AI plus team features such as workspaces, access control, AI agents, versioning, and a 90 day history, while Enterprise adds items like unlimited history, compliance, audit logs, analytics, and user provisioning. In day to day use, Routine fits people who want a structured place to manage tasks and meetings together, and teams that need shared workspaces and access control.
A practical evaluation should confirm calendar sync behavior, task capture speed, and whether meeting summaries are accurate enough to reduce manual note taking. For governance, confirm what data the meeting notes feature captures and stores, how permissions work across workspaces, and whether your organization needs the audit and compliance features reserved for Enterprise. The strongest adoption path is a pilot with a small team, clear workflows, and a review of AI outputs before they become tasks.
Key features
- AI meeting notes: Routine highlights automatic meeting summaries and action items without using a meeting bot in calls
- Task and calendar hub: Combine tasks and calendar layouts so planning and execution stay connected throughout the week
- Workspaces for teams: Business tier lists workspaces and access control to organize team projects and shared data
- AI agents support: Business tier lists AI agents as a feature for assisted workflows and automation inside the app
- Versioning and history: Business tier includes versioning and a 90 day history so changes are traceable in teams
- Enterprise governance: Enterprise tier lists compliance audit logs analytics and user provisioning for org scale control
- Calendar integrations: The pricing page testimonials mention Google Calendar and Google Tasks integration so verify your setup
- Multi platform use: Routine states meeting notes works on all platforms so evaluate it across your device mix
Best for
- Weekly planning: Plan a week across tasks and meetings so deadlines and commitments stay visible and realistic
- Meeting follow up: Convert meeting action items into tasks automatically then review and assign owners promptly
- Personal capture inbox: Capture quick notes and tasks during the day and triage them into projects later
- Project coordination: Use workspaces to keep team projects and meeting outcomes in a shared structure
- Calendar driven work: Use calendar layouts to time block focus work and reduce context switching across apps
- Team access control: Apply access rules in workspaces so sensitive projects are limited to the right members
- AI assisted summaries: Generate concise summaries for meetings and notes to reduce manual status updates
- Onboarding workflows: Standardize recurring meetings and task templates so new hires ramp faster
Capabilities
AI meeting notes
Generate meeting summaries and action items automatically without a meeting bot. Validate accuracy on your meeting types and confirm how permissions and retention work before rolling it out broadly.
Week planning views
Use calendar layouts to plan week to week and time block important work. This reduces conflicts between tasks and meetings, but it requires consistent capture habits and reliable calendar sync.
Team workspaces
Use workspaces and access control for shared projects and team visibility. Combine this with versioning and history features to keep changes traceable during collaboration.
Enterprise governance
Enterprise tier adds compliance oriented capabilities like audit logs analytics and user provisioning. Use these when your org needs admin control, retention policies, and evidence for reviews.
Frequently Asked Questions
What is Routine pricing to start?
Routine lists a Free plan on its pricing page. It also lists Professional at $10 per seat per month and Business at $15 per seat per month, with Enterprise available by contacting Routine for a tailored plan.
Does Routine support AI meeting notes without a bot?
Yes. Routine highlights AI meeting notes that summarize meetings and turn action items into tasks, and it states this works without any meeting bot. Test on your meeting platforms and confirm capture permissions with your IT policy.
What integrations should I verify first?
Start by confirming calendar integration behavior and task sync where relevant. Routine materials mention Google Calendar and Google Tasks in user feedback, so validate your own calendar provider and confirm two way sync limitations before rollout.
What is the data and privacy risk with meeting notes?
Meeting summaries can contain sensitive information. Confirm what is recorded, where it is stored, how long it is retained, and who can access it in workspaces. Use least privilege access and avoid summarizing restricted meetings without approval.
How does Routine compare to separate task and notes apps?
Routine aims to reduce fragmentation by combining tasks, calendar, and documentation with AI assistance. If you already have strong tools, compare by measuring weekly planning speed, meeting follow up quality, and admin controls like audit logs and provisioning.
