Motion
Motion is an AI work app that combines tasks projects calendar meetings docs and notes into one system, then uses AI to plan schedules and project structure, with seat based plans that include monthly AI credits and integrations for daily execution.
Overview
Motion positions itself as an AI powered work hub that brings projects and tasks, calendar and meetings, docs and notes, plus sheets and databases into a single product. Instead of manually assembling plans, it advertises an AI Project Manager that can create an entire project from a short description, generating tasks, deadlines, and stages that you can review and adjust. On the planning side, the product bundles AI Calendar and Meetings with AI Task Planner features, aiming to coordinate time blocks and execution across your week.
The pricing page also lists AI Chat and an AI Writer and Editor, suggesting text assistance inside the same workspace where work is managed. Plans are sold per seat per month. The public pricing page highlights Pro AI at $19 per seat per month and includes 7,500 credits per seat per month, while Business AI is $29 per seat per month and includes 15,000 credits per seat per month plus controls like permissions and access control and centralized billing.
Because Motion mixes scheduling, project structure, and content surfaces, it fits teams that want fewer tools and a consistent workflow, but you should evaluate credit consumption and governance needs before rollout.
Key features
- AI Projects and Tasks: Generate project structure and task lists from a short description and then refine deadlines and owners inside the workspace
- AI Calendar and Meetings: Combine scheduling and meeting context so planning happens next to the work items it affects
- AI Docs Wiki and Notes: Keep documentation and notes in the same system as tasks to reduce context switching during delivery
- AI Sheets and Databases: Store structured info alongside projects when you need lightweight databases without leaving the product
- AI Writer and Editor: Draft and refine text in place for updates briefs and documentation tied to real tasks
- AI credits included: Each seat includes monthly credits with published credit amounts per plan for predictable usage tracking
- Integrations support: Connect Motion with other tools using built in integrations listed on the pricing page
- Permissions and billing controls: Business plan adds access control and central billing for teams that need governance and spend visibility
Best for
- Kickoff planning: Describe a project and let AI draft tasks and stages so a team can start with a review instead of a blank board
- Weekly scheduling: Coordinate tasks and meetings so priority work gets calendar time without manual rearranging every day
- Status updates: Use AI writing tools to turn task progress into a structured update for stakeholders and clients
- Team governance: Apply permissions and central billing when multiple departments share one workspace and need controls
- Documentation workflow: Keep docs and notes linked to tasks so decisions are captured where execution happens
- Capacity planning: Use Business features like capacity planning and dashboards to monitor workload across a small team
- Work consolidation: Replace separate task and note tools when you prefer one system with unified navigation and search
- AI credit management: Track credit use and tune workflows so heavy AI features are reserved for high impact work
Capabilities
AI task planning
Use the combined task and calendar experience to plan work blocks around meetings, aligning priorities with available time instead of maintaining separate lists and schedules.
AI project creation
Describe a project and Motion can draft tasks and stages, giving teams a structured starting point that can be reviewed and edited before work begins.
Access and billing
Business plan features include permissions and access control plus central billing, enabling basic governance when multiple users share projects and sensitive work.
Reporting and capacity
Business plan adds dashboards reports and capacity planning to help teams monitor workload and timelines, and to identify bottlenecks before deadlines slip.
Frequently Asked Questions
How does Motion pricing start?
Motion lists Pro AI at $19 per seat per month with 7,500 credits per seat per month. Business AI is $29 per seat per month with 15,000 credits and additional admin controls, so choose based on governance and reporting needs.
What are the main setup skills required?
Most teams can start by importing or creating projects and connecting calendars, then iterating on AI generated task structures. You should still define conventions for naming, owners, and review to keep outputs consistent.
Does Motion integrate with other tools?
Yes, the pricing page lists integrations and the product includes apps across iOS, Android, and desktop. Validate the specific integrations you rely on during a pilot before migrating critical workflows.
How does Motion handle data and access risk?
Business plans include permissions and access control, but you should still map roles and limit access to sensitive projects. Review the linked privacy and terms pages before storing confidential client data.
How does Motion compare to classic PM tools?
Motion emphasizes a unified calendar plus projects approach with AI features and credit based usage. Traditional tools may offer deeper custom fields or ecosystems, while Motion focuses on integrated planning and execution.
